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 Thanks
to the PDCA and many coaches
who added to this.
Please keep in
mind that the following are merely suggestions or ideas from
diving coaches around the country about ways to run a successful
diving program. You may agree with or not agree with some
or all of these points. They are provided as an outline for
you to possibly help you improve your diving program and perhaps
your standard of living. This idea sheet will continue to
grow with more and even better ideas after this forum and
after more people have had the chance to read it and add their
thoughts to it.
IV.
Administrating your program
A.
Inexpensive financial software (Quicken / QuickBooks)
B.
Learn how to use this software efficiently
C.
Spend 15-30 minutes each day updating your software
(Invoices, fees received, late notices, A/R, A/P, etc.)
D.
Return phone calls within 24 hours whenever possible.
E.
Do you know that if you get up 30 minutes earlier each
day that you will add almost 7.5 days to your year? Think
about what you could get done in 7.5 days!
F.
Keep a list of “loopholes” in your program
and correct them before the start of the next season. It is
NOT a good idea to make a policy change in the middle of the
year.
G.
Keep accurate and up to date records in your database.
This helps when doing mailing, advertising, recruiting, etc.
H.
Monthly newsletter / Program website (Get into the
2000’s!)
I.
Parents must contact you to schedule makeup practices
(if your program allows makeups). In most cases, parents will
forget to contact you or will just let it slide by. Keep a
notebook at the pool where parents can alert you of when they
will miss a practice and they can sign up for a makeup (assuming
you offer makeups for missed practices)
J.
Keep a file box on pool deck with a file for each diver.
Put newsletters, notes and even invoices in each file. This
significantly cuts down on postage expenses.
K.
Consider putting your newsletter or notes, etc. online.
This greatly reduces copy costs and postage expenses.
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